Conferencing Savings Calculator

Run this calculator for a quick look at what you could save by reducing the travel and employee costs that come with in-person meetings. We'll email you the results along with a report on the Avaya Equinox™ Experience and its conferencing tools that can start saving you money now.

Calculate Your Potential Savings

Travel Time & Costs

Value

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Average number of trips per year/per employee

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Times

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Number of employees traveling for business

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Persons

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Total Number of Trips

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Trips

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Average Travel Cost (Airfare, car, hotel, etc.)

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Dollars

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Total Travel Costs per year

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Dollars

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Average Travel Time (round trip) per Meeting

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Hours

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Non-productive downtime (waiting, setting up, etc.)

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Hours

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Total Travel/Meeting Time per Year

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Hours

Productivity Costs

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Average annual salary

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Dollars

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Employee Cost per Hour

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Dollars

Totals

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Total Productivity Cost for Travel Time per Year

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Dollars

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Total Travel And Productivity Cost per Year

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Dollars

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Percent of trips replaced by Conferencing

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Percent

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Savings with Conferencing

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Dollars
Get your Savings report

DISCLAIMER

AVAYA MAKES NO CLAIM AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION PROVIDED BY THIS TOOL. ACTUAL SAVINGS AND RESULTS MAY VARY. THE RESULTS DO NOT INCLUDE THE COSTS OF CONFERENCING CAPABILITIES OR SERVICES.

TERMS OF USE

THIS TOOL IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THE OUTPUT OF THIS TOOL IS PROVIDED TO ESTIMATE THE POTENTIAL SAVINGS BY USING CONFERENCING TO REDUCE THE TRAVEL AND EMPLOYEE COSTS ASSOCIATED WITH IN-PERSON MEETINGS AND IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. THE RESULTS DO NOT INCLUDE THE COSTS OF CONFERENCING CAPABILITIES OR SERVICES. THE OUTPUT IS BASED IN PART ON DATA ENTERED BY THE USER, AND AVAYA MAKES NO CLAIMS AS TO THE ACCURACY OR COMPLETENESS OF EITHER THE DATA ENTERED INTO THE TOOL OR THE RESULTS PRODUCED BY THE TOOL. THE USER ASSUMES ALL RISK OF USE OF THE TOOL AND, AVAYA WILL NOT BE LIABLE FOR ANY DAMAGES OF ANY KIND RELATED TO ANY ACTIONS TAKEN AS A RESULT OF THE INFORMATION PROVIDED HEREIN, USE OF THE AVAYA CONFERENCING SAVINGS TOOL CONSTITUTES YOUR ACCEPTANCE OF THE TERMS.

 

Conferencing Savings

A Report Prepared For:

 
 

Thank you for taking the time to use the Conferencing Savings Calculator.

It's a great start for understanding the specific, bottom-line benefits your organization can achieve by taking advantage of the conferencing tools within Avaya Equinox. TM

Your Results

Here is a quick summary of the key data you provided:

Total Travel Costs per Year: $

Total Employee Productivity Costs: $

Total Travel & Productivity Costs per Year: $

Percentage of Trips replaced by Conferencing: %

Total Savings with Conferencing: $

 
Where are You in the Conferencing Journey

At Avaya, we work with a wide range of organizations. Many are just starting to use conferencing solutions. Some are well along in the conferencing journey. Based on the information you provided, here is where you are in your conferencing journey:

Leading the Way Expanding Getting Started
 
Your Use of Conferencing

Increasing Your Savings

Based on your input, you are currently or planning to use conferencing tools to replace of the travel associated with meetings, for a savings of up to $

Based on the data provided, here are the savings you could achieve by expanding your use of conferencing and decreasing the amount of travel associated with meetings:

 

To maximize your investment, look for innovative ways you can use conferencing tools throughout your business. Here are a few ideas:

Project Management: Conferencing and project management go together like hand-in-glove. According to a study by Forrester, by making smart use of collaboration solutions, the typical project manager can reduce cycle times by 5% and cost by 8% for each project. 1

Kicking Off Sales Cycles: Conferencing is ideal at the beginning of a sales cycle, when budgets may not be available to support extensive travel and in-person meetings. With effective use of conferencing tools, deals can be developed and then closed faster with less travel cost and without investing significant time.

Mergers & Acquisitions: When organizations acquire or merge with other firms, conferencing can streamline and often substantially shorten the transition process.

Customer Nurture: Use conferencing tools to connect with customers more frequently without requiring a formal visit.

New Services Enablement: Many support and consultative services that once had to be delivered face-to-face can be provided using video, co-browsing and other tools that are part of conferencing.

Remote Eyes: Use video to enable the inspection of sites or operational situations that are not easily accessible (e.g., remote locations, or locations that require extensive safety precautions to enter). According to one survey, 27% of video conferencing users surveyed employ these solutions to enable remote visual inspection of an item, environment, design or work product (e.g., troubleshooting manufacturing failure). 2

Expert Anywhere: Making an often limited (and expensive) pool of experts available throughout the organization can help to solve problems faster and gain a competitive advantage.

Training: Provide distance learning more cost-effectively to remote locations. Instead of the cost of bringing dispersed employees together, conduct the knowledge transfer via video. It's an ideal option for training new hires, rolling out new benefits policies, delivering professional development classes, conducting customer service workshops and more.

Recruitment: Companies using video in the hiring process shorten the time to hire by 47% and increase geographic reach by 22%. 3

Let's Get Started: The versatility of Avaya Equinox conferencing makes it possible to add it to almost any business process and achieve improved productivity, shortened time to market, and enhanced collaboration with colleagues, partners, customers, and suppliers.

Talk to an Avaya conferencing specialist. Let's discuss how we can put conferencing to work for you.

U.S. & Canada

(866)  GO-AVAYA

Worldwide

(908)  953-6000

  1. Forrester Research, The Savings of Video Collaboration 2011
  2. Wainhouse Research, The Business Case for Pervasive Video Conferencing 2012
  3. Aberdeen Group 2012