Explore the Latest Avaya Spaces Features

Waiting Room

With Waiting Room enabled, guests must wait to join a meeting until a Member or Admin of a space admits them. Waiting Room control is found in the Security settings for individual spaces. Dial-in guests will also hear music while waiting to enter.

Administrator Recording Control

The Company Administrator now has a setting to disable recording meetings. When invoked, this setting is a company-wide policy.

Enhanced Digital Whiteboard

The shared digital whiteboard allows meeting participants to brainstorm and draw diagrams collaboratively, then save them as an attachment in the space for a record of the collaborative session. The whiteboard is available in the browser user experience without a download or plug-in.

Entry / Exit Tones and Control

With entry and exit tones, meeting participants hear an audio cue when someone joins or leaves by default. However, tones can be turned off, which is advantageous with large meetings to avoid distracting audio cues each time a person joins or drops.

iOS Mobile Experience Now Supports Siri

The Avaya Spaces iOS mobile experience now supports “Hey Siri” commands to send and read messages, join spaces, and make voice and video calls.

Please see the Documentation Center in the Help Center to see shortcuts.

Enhanced Mobile Sharing Capabilities

When adding an attachment to a new chat message, users can share content from other apps using the Avaya Spaces mobile app.

Screen Sharing from Mobile App

Content sharing in meetings is now supported from both iOS and Android devices–highly useful, especially for tablet users presenting remotely. Shut off notifications to minimize distractions when presenting, as this capability will share everything on the device screen. To avoid sending an overlaid Picture in Picture during presentations, turn off Picture in Picture capability in device settings.

Optimized Mobile Pre-Meeting Preview

Users can now test their video and audio before joining a video call in the Avaya Spaces mobile app.

Group Direct Messaging (DM)

Instead of a traditional Avaya Spaces one-on-one chat, now users can extend a one-on-one chat to a group of users, including in the mobile experience.

Custom Company Logo Support

With this new capability, administrators can customize Avaya Spaces with their company logo visible in both the web user experience and desktop app.

Avaya Spaces Has New Themes

Now Admins of Avaya Spaces accounts can apply new themes to their user experience through the Admin Portal. You will find the themes on your Dashboard and in your group and private spaces.

The Enhanced Avaya Spaces Meeting Scheduler is Now Here

The Avaya Spaces Outlook Meeting Scheduler plug-in is available, tailored for Avaya Spaces, and packed with value. It can be installed by end-users or company IT without any end-user involvement.

Full feature performance requires Outlook ’19 or higher and is not supported by Outlook on iOS or Android.

Office 365 and Google Calendar in Mobile App

Users can now sync their Office 365 or Google Calendar in the Avaya Spaces mobile app. In addition, the Avaya Spaces mobile app enables users to view their meeting schedules from multiple collaboration tools in a single place.

Note that there is a one-time setup to view calendars from the mobile app.

Dark Mode Available for Mobile App

Users can update their theme to Dark mode in the Avaya Spaces mobile app. This feature is found in User Preferences.

Avaya Spaces Emojis Just Got Better

The emoji library has been enhanced and now has a search bar. Users can find their favorite emojis faster.

Note that this is available in the browser and desktop application.

Preferred Video Resolution Control in the Mobile App

Users can update their preferred resolution during a meeting on their mobile device. The options are: 720p, 480p, 360p, and Audio Only. This setting is under More Options -> Video Quality when in a meeting.

Avaya Spaces Cloud Calling via the Mobile App

Avaya Spaces mobile app users can leverage their Avaya Aura voice infrastructure and make phone calls with this enhancement.

Note that this capability needs to be deployed and configured by the Avaya Spaces and Avaya Aura administrators.

Update a Group Space Owner Through the Mobile App

An Admin of a group space can now update the space Owner in the mobile app. To access this feature, go under the Edit Space -> General tab. There is a new section showing the space Owner, and depending on the user’s role in the space, and the user can change the Owner of the space.

Emojis Have a New Look

Emojis have been enhanced to appear consistently across all devices, and performance is now optimized to display them almost immediately, even on slow networks.

Voicemail Messages Now Available through Avaya Spaces

Avaya Spaces users can now check their voicemail in the Spaces dashboard. Voicemail can be accessed through the new voicemail icon (it will show a red dot indicating a message) and automatically call the assigned voicemail number. A red dot on the dashboard icon also indicates new messages, and these indicators clear once the messages are accessed.

Note: The user must have an Avaya Aura phone number and set up their voicemail first.

The Bulk Add Feature is Here

In the Avaya Spaces browser-based and desktop app environments, the Admin or Member of a group space can invite up to 100 people at a time via a CSV file. After uploading up to 100 individuals, not only will this feature notify about errors, it will also inform if the emails uploaded are incorrect and will give the Admin or Member the option to correct mistakes.

Notes:

• The maximum number of users who can be invited at one time is 100.
• The Admin / Owner of a space can copy-paste a list of comma-separated users or upload a CSV file.

AI Immersive Rooms Optimized

Admins of group and direct spaces can now apply enhanced Immersive Room themes to their video meeting experiences. This feature simulates various meeting environments such as a coffee shop, classroom, office, and an auditorium, as well as an Avaya branded room.

New UI Enhancements

Your Dashboard now has a Task Filter feature for the “My Tasks” Tab to filter your complete or incomplete tasks. In addition, it makes it easy to identify open tasks at a glance for quick review.

Group Spaces Just Got Better

There is new functionality within Avaya Spaces where an admin of a group space can update the owner of the space or can change ownership to another owner who is also currently an admin of the space. This will help keep teams from skipping a beat as project and team leaders change. 

AI Noise Removal Enhanced

You might have noticed a new AI Noise Removal button if you have placed a call recently leveraging your Avaya Aura Platform. You can now use the Avaya Spaces AI Noise Removal feature on voice calls connecting through Avaya Aura.

New Icons for Your Dashboard

You will notice two new icons in your Dashboard that will help you navigate straight to your Avaya Spaces and other meetings. This enhancement helps differentiate non-Spaces meeting links (Google Meet, Webex, etc.) and improves your total experience within Avaya Spaces. 

Note this icon will not show up when phone numbers are placed in the meeting location.

Because a New UI is Worth It

Your Dashboard is now unified into one window. This includes centralizing your recent history. Now you can see everything from outgoing, incoming, and missed calls to meetings. This UI improvement streamlines your focus on what's important during your workday.

Blur Your Background

With the new enhanced Background Blur feature, you can blur the background of your video, obscuring precisely who or what is behind you.

You can find this feature in More Options while in a meeting. After clicking on the icon, a list will pop up. From there, click on Virtual Background, and you will be provided the option of Blur. After that is chosen, the feature will be activated.

A New Feature for Apple Lovers

To take advantage of the processing power of Apple's M1 chip, Avaya Spaces now runs on the M1 chip natively. When the browser supports the M1 natively, Avaya Spaces will take advantage of the extra processing power. A desktop application is also available from the Add-ons section within the Spaces Dashboard.

Another New Look

The Avaya Spaces Dashboard has a smoother and sleeker new look. We unified the dashboard tab experience into one window. This improvement streamlines your focus on upcoming meetings, recent history, and posts.

Choose Your Avaya Spaces Theme

Now Admins of Avaya Spaces accounts can apply a theme to their user experience through the Admin Portal. You will see the theme on your Dashboard and in your group and private spaces.

Avaya Spaces Interface Design Enhancement

The user interface design in Avaya Spaces has been enhanced. The visual tweaks include new font, spacing, unread badge placement, and hover treatment updates to create a cleaner and sleeker new look.

Immersive Presentation Feature Enhancement

In Immersive Presentation mode you can now have the videos of up to four presenters overlaid on content during a meeting. This can be selected by an admin of the group space.

Third-Party Room System Optimization

We have expanded Third-Party Room Connectivity. Avaya Spaces now supports full connectivity with these Cisco Room systems:

Cisco Room Kits

Cisco SX Series

Google Calendar Integration is Now Available in the Avaya Spaces Browser Experience

Office 365 Calendar is integrated into your Avaya Spaces Dashboard, and now Google Calendar is too. You can now integrate and sync your Google Calendar in Avaya Spaces.

Avaya Spaces Help Center Enhancement

The Feedback and New Feature buttons have a new look in the Help Center. You can now Submit Feedback and New Feature Requests via new forms.

Maximizing Your Data

While our algorithms augmented with artificial intelligence provide the best experience for meeting participants, sometimes you may want to lower your meeting bandwidth consumption or have an audio only conference. This new feature allows space admins and meeting participants to manually adjust their maximum video resolution or set capabilities to audio only.

Content Sharing Just Got Better

Sharing a video or showing a demo is now easier and higher quality with our high-performance Share Video Clip feature.

This feature is found when you click the Share button, and a feature menu will pop up. Meeting participants will hear and see the video that is being played with high quality and without a plug-in.

Enhanced Company Policy Settings

The Company Admin now has more options to set permissions that apply to all spaces. A Company Admin can control which users can chat, post, add tasks, or upload files. Company-level permissions control the capabilities that a space admin can set for a specific space. For example, if you disable Attachment Upload in the Admin Area, the space admin cannot manage file upload permissions within the space.

Set the Scene with Our Immersive Presenter

We enhanced our AI Immersive Presentation feature to provide more engaging virtual experiences. You can now have videos of up to five presenters overlaid on content during a meeting. This can be selected by an admin of the group space.

The Essential License Has Been Upgraded

Our Essential License has been significantly enhanced with more features to help Avaya CPaaS developers, project teams, students, or organizations of any size, and more.

Now Essential License users can:

Host video conferences, inviting up to 100 participants

Host two 60-minute meetings every 24 hours

View four active participants including self-view (five total)

Storage of 1 GB for 30 days

Learn more

Enhanced Third-Party Room Systems Connectivity

Avaya Spaces supports full connectivity with these Poly Video Systems:

Poly Studio, Studio X30, and Studio X50

Poly Group Series 310, 500, and 700

Enhanced @ Mentions

We've enhanced @ mentions. Now, when you are in a large group space and need to notify the whole space or just one contributor, use the @ symbol.

For one contributor, go to the bottom of the chat panel, then type "@" before their name and select them from the menu that appears. They will receive a notification that takes them directly to the point in the conversation where they were mentioned.

To get the entire group's attention, type "@Space."

Group Space Roster Filters

Quickly see who's in a meeting, who's actively speaking, or who raised their hand. Also, if you invited guests to a group space, you can quickly filter to see who they are as well as the admins and members.

This feature is especially helpful during large meetings because you can quickly filter through the participant roster to see attendance and actions.

Avaya Spaces Calling for Avaya Aura and Avaya IP Office

Avaya Spaces Calling transforms Avaya enterprise telephony into a modern workstream collaboration experience via a unique hybrid design. Enjoy simpler calling from your on-premise telephony integrated with Avaya Spaces meetings and workstream collaboration for an all-in-one browser-based experience.

Calling, messaging, meetings, file sharing, and task management—everything can be in one place with Avaya Spaces.

Ready for the Biggest Meetings

Invite up to 1,000 people. Use the 61-participant HD concert view to bring your session to the next stage of face-to-face. You can find this feature in your group space settings.

Office 365 Calendar Avaya Spaces Dashboard Integration

Avaya Spaces is integrated into your Office 365 calendar and provides you with specific meeting locations when scheduling a meeting.

It is located on the left of your Avaya Spaces dashboard. It syncs with your calendar, and as your meetings get updated during the day, simply click the two revolving arrows to refresh your calendar.

Personalize Your Account with New User Preferences

User Preferences has a fresh new layout that will help you navigate and personalize your Avaya Spaces account easily.