Website Privacy Statement
Your privacy is important to Avaya. We have prepared this privacy statement ("Privacy Statement") to disclose how Avaya Inc. (4655 Great America Parkway, Santa Clara, CA 95054-1233, USA) and its worldwide affiliates (collectively "Avaya") process personal information about individuals (i.e., data that may be used to identify or contact a single person) ("Personal Data"), including: (i) what type of Personal Data is gathered and tracked; (ii) how Personal Data is used; (iii) with whom Personal Data is shared; (iv) what choices regarding collected Personal Data individuals have; and (v) how individuals can access and update this information.
This Privacy Statement covers our main website www.avaya.com (or a successor website as designated by Avaya) and certain other Avaya websites directly linking into this Privacy Statement (collectively the (“Website”), unless such websites have their own privacy statements. For information on how Personal Data is being handled for our products / (cloud) services (“Solution(s)”), please review the Solutions privacy statement available here.
By using our Website and / or providing any Personal Data to us, you are accepting the practices described in this Privacy Statement.
Collection and Use of Personal Data
Avaya has long recognized that individuals with whom we conduct business value their privacy. However, in order to conduct global business in this increasingly electronic economy, the collection and use of Personal Data is often necessary and desirable for businesses and individuals involved. It is Avaya's goal to balance the benefits of our and our customers' business with the right of individuals to prevent the misuse of their Personal Data. Avaya aims to collect as little information as possible to protect these individuals' Personal Data.
For what purposes is the Personal Data collected?
Personal Data collected through our Website may be used for multiple purposes, including:
- to operate our Website;
- to authenticate users of Website;
- to understand your needs and preferences, and to assess your level of satisfaction with Website;
- to communicate with you about Website;
- to access, store and analyze your information so that you may enjoy Website;
- to evaluate the performance and safety of Website;
- to prevent and detect fraud or misuse of Website;
- to maintain internal records;
- for marketing purposes and newsletters to the extent permitted by applicable law;
- to follow up on any questions and requests for assistance or information;
- to comply with legal requirements;
- to operate our business.
What Personal Data is collected?
We may collect a variety of Personal Data that is relevant for the purposes identified in this Privacy Statement or otherwise permitted by applicable law. Personal Data may include your name, address, phone number, email address, marketing preferences, login information, or payment card number. If you provide Avaya with any third party's Personal Data, you confirm that you have such third party's explicit permission to do so. Avaya and its Contractors (as defined below) may combine the Personal Data collected from you with information obtained from other sources for the purposes of improving its overall accuracy and / or completeness and tailoring the Website for you.
In what way may Personal Data be processed?
Processing of Personal Data may include using, storing, recording, transferring, adapting, summarizing, amending, sharing, anonymizing and destroying Personal Data as necessary under the circumstances or as otherwise required by applicable law. Once you register with Avaya and / or use our Website, we will be processing some of your Personal Data.
Who will have access to Personal Data?
Unless otherwise identified in this Privacy Statement, access to Personal data is limited to Avaya employees and / or Contractors who need to have it for the execution of our contractual rights and obligations.
For how long Personal Data will be retained?
We will retain and use your Personal Data as required to accomplish the purposes for which it was collected or as necessary to resolve disputes, enforce contracts and / or comply with our legal obligations. We may, instead of destroying or erasing your Personal Data, make it anonymous such that it cannot be associated with or tracked back to you.
Security of Personal Data
The security of your Personal Data is very important to us and we take it seriously. Avaya has implemented commercially reasonable technical and organizational measures to aid in protecting Personal Data against (i) accidental or unlawful destruction, (ii) accidental loss or alteration, (iii) unauthorized disclosure or access. We follow generally accepted standards to protect Personal Data submitted to us, both during transmission and once we receive it. However, please note that no method of transmission over the internet or method of electronic storage is 100 % secure. Therefore, we cannot guarantee its absolute security.
Sharing of Personal Data
With third parties
For the purposes of (including, but not limited to) operating our Website, sending communications (e.g., marketing) associated with our business and for other commercially reasonable purposes permitted by applicable law or otherwise with your consent, we may enter into contractual relationships with third parties including vendors, suppliers, business partners and service providers (collectively “Contractors”). Please be assured that we select such Contractors with the greatest possible care. In addition, Contractors will be contractually bound to commercially reasonable security standards and guidelines regarding the handling of your Personal Data. When using Contractors we may share Personal Data with them which is required to carry out their contracts. Avaya will exercise reasonable control over the information in order to protect your Personal Data.
Special Sharing Rules
We may also disclose your Personal Data to third parties in other instances, including: (i) as required by law, such as to comply with a subpoena or similar legal process; (ii) when we believe in good faith that disclosure is necessary to protect our rights, your safety or the safety of others or defend against legal claims; (iii) to investigate fraud or other illegal activities or violations of Avaya’s agreements; (iv) to respond to a government request; (v) in connection with or during negotiation of, any merger, acquisition, sale of all or a portion of our assets, financing, liquidation, reorganization; and (vi) in aggregated and / or anonymized form which can no longer be used to identify you.
International Data Transfers
As a global company and provider of internet-accessible services, Avaya may need to transfer Personal Data around the world over public or private networks. As such, Personal Data transfers may naturally include territories outside your country, including outside the European Economic Area (“EEA”), where data protection requirements may differ and be less comprehensive than in your country. However, such Personal Data transfers are carried out in accordance with our strict policies to protect your privacy and security. By using our Website or providing any Personal Data to us you consent to the processing of such Personal Data outside of your country of residence.
Data Breach Notification
We employ data protection standards with a view to protecting your Personal Data. Depending on the jurisdiction applicable, we may be obliged by law to inform you and / or relevant data protection authorities about breaches of security in our IT network which may affect your Personal Data. Where legally required and possible, we will notify you (e.g., by sending an email, or otherwise contacting you) and / or display a notice on our Website in case of such a breach.
Cookies and Other Similar Technologies
This information is used for better understanding and improving the effectiveness, performance, and usability of the Website and, most importantly, to help tailor content or offers for you.
Our Website may use tracking technologies such as cookies, scripts and tags. "Cookies" are small files that our Website places on your device's hard drive and / or internet browser for identification purposes. Cookies are used to better serve our customers when they return to the Website which has implemented them. You should note that cookies cannot read data of your device's hard drive. Your web browser may allow you to be notified when you are receiving a cookie, giving you the choice to accept it or not. By not accepting cookies, some functionalities of our Website may not be able accessible.
We may use local shared objects (also known as “flash cookies”) to display content based upon what you view on our Website to personalize your visit. Flash cookies are different from browser cookies because of the amount of, type of, and way data is stored. Cookie management solutions provided by your browser will not remove flash cookies.
Avaya may also collect domain information (e.g., IP address and referring URLs) as part of its analysis of the use of our Website. This data enables us to become more familiar with which customers visit our Website, how often they visit and what parts of the Website they visit most often. Avaya uses this information to improve its web-based offerings. This information is collected automatically and requires no action on your part. We do not tie Personal Data to domain information, except where it is necessary to prevent abuse or fraud on our Website.
Do Not Track
Diagnostics and Analytics Tools
This information is used for better understanding and improving the effectiveness, performance, functionality and usability of the Website and, most importantly, to help tailor content or offers for you so you could enjoy our services.
On our Website IP anonymization has been activated so that your IP address is truncated beforehand within the EU. Only in exceptional cases will the full IP address be transferred to Google's non-EU servers and truncated there. Google uses the information on Avaya's behalf for the purpose of evaluating your use of the Website and compiling reports on Website activity. Google will not associate your IP address with any other data held by them.
More information about privacy in connection with Google Analytics can be found here.
More information about Webtrend's privacy practices can be found here.
More information about Adobe's privacy practices can be found here.
Links to the social network Facebook (operated by Facebook, Inc., 1601 Willow Road, Menlo Park, CA 94025, USA - for users living in the USA or Canada; Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland - for users living in other parts of the world) may be integrated in our Website. Links to Facebook are clearly highlighted on our Website by using the Facebook logo or through the plug-in "like" button.
Facebook's plug-in is activated when clicking on the Facebook link. Following the activation of Facebook's plug-in, your browser will establish a connection with the Facebook servers. In the event your Facebook account, if any, is activated, the fact that you have visited our Website will be shared with Facebook. Facebook will assign your visit on our Website to your Facebook account. The operation of Facebook links requires activation by you. An automatic transfer of information to Facebook does not happen.
To access and use our Website we may request Personal Data from you. If you do not submit the requested Personal Data, you may not have access to certain parts of the Website.
We may collect, use or disclose your personal information without your knowledge or consent where we are permitted or required by applicable law or regulatory requirements to do so. To the extent that your consent is required, we will assume, unless you advise us otherwise in writing, that you have consented to Avaya collecting, using and disclosing your Personal Data for the purposes stated in this Privacy Statement (including any other purposes stated or reasonably implied at the time such Personal Data was provided to us).
Depending on applicable data protection laws and when Avaya is considered as a "data controller", you may exercise your rights of access to Personal Data and request rectifications, deletions and / or copies of your Personal Data. When requesting access to your Personal Data, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information which we hold about you. We may charge you a fee to access your Personal Data, but in such event we will advise in advance. Please also note that your right to access the Personal Data that we hold about you is not absolute. Personal Data may have been destroyed, erased or made anonymous in accordance with our obligations and practices, or there may be instances where applicable law, regulatory requirements allow or require us to refuse to provide some or all of the Personal Data that we hold about you (e.g., when Avaya is considered as a “data processor”).
Where your consent was required for our collection, use or disclosure of your Personal Data, you may, at any time, subject to legal or contractual restrictions and reasonable advanced notice, withdraw your consent. All communications with respect to such withdrawal or variation of consent should be in writing.
If you would like to exercise your rights detailed in this section or require assistance in preparing your request, please contact our Global Privacy Team.
Linked External Content
Avaya may include selected links, content or resources (collectively “Content”) within our Website. Avaya may check the Content before linking it, but we do not have control over the Content. Avaya is, therefore, not responsible for the Content and encourages you to review those third party privacy policies when accessing the Content.
Forums and Chat Rooms
If you participate in Avaya-run discussion forums or contact our support service via a chat service online interface or email, we will ask you for additional information (which may include your Personal Data) such as a forum moniker, the device you are using or the technical issue you are experiencing. Avaya stores such content to run the forums, chat rooms and to process your query. Please note that content you post in public forums and / or chat rooms is open for anyone to see and Avaya is not responsible for the Personal Data or any other information you choose to submit in these forums / chat rooms.
Avaya is sensitive to the protection of the interests of children, but at the same time we believe that parents have the ultimate responsibility to supervise their children's online activities. We urge parents to discuss the online release and protection of Personal Data with their children. Whenever we request Personal Data from a child, we will also ask for a parent's e-mail address so that we can notify the parent that we have received Personal Data from the child. Parents may have the right to review any Personal Data we have collected from their child by following the procedures for data access set out in the "User's rights" section.
Tell a Friend
If you choose to use our referral service to tell a friend about our Website, you represent that you have the third party's permission to do so. In turn, we will ask you for your friend's name along with an e-mail address or other relevant information and automatically send your friend a one-time e-mail inviting him or her to visit the Website.
Privacy Statement Update Procedure
We reserve the right to amend or change this Privacy Statement at any time, so please review it frequently. If we change this Privacy Statement, we will post the revised version, with an updated revision date. If we make material changes to this Privacy Statement, we may notify you by sending an email, or posting a notice on our Website, or by any other reliable means. By continuing to use our Website after such revisions are in effect, you accept and agree to the revisions and abide by them.
Global Privacy Team and Feedback Reporting
If you have any questions about this Privacy Statement or concerns about how we manage your Personal Data, please contact us and we will endeavor ,within a commercially reasonable period of time, to answer any questions from you and advise you of steps taken by us to address issues raised by you. For all feedback, concerns, inquiries regarding your Personal Data at Avaya, please contact our Global Privacy Team (email – firstname.lastname@example.org, postal address – Avaya Inc., 4655 Great America Parkway, Santa Clara, CA 95054-1233, the United States). Additional information on how to contact Avaya can be found here.
Interpretation of this Privacy Statement
Any interpretation of this Privacy Statement will be done by the Avaya Privacy Officer. This Privacy Statement does not create or confer upon any individual any rights or impose upon Avaya any obligations outside of, or in addition to, any rights or obligations imposed by the privacy laws applicable to such individual's Personal Data. Should there be, in a specific case, any inconsistency between this Privacy Statement and such privacy laws, this Privacy Statement shall be interpreted to comply with such privacy laws.
This Privacy Statement was last updated June 2017.