Avaya IP Office takes into account midsize businesses’ needs for simplicity and affordability.

Make or Break: The Customer Experience Imperative for Midsize Businesses

According to the Wall Street Journal, 2016 Thanksgiving and Black Friday sales have already accounted for more than $3 Billion in “desktop spending”—aka, e-commerce. While many of these purchases are simply one click and a check off of gift lists, the customer probably made several decisions well before the submit-order button was activated. Whereas item and price have been the primary drivers of purchasing decisions, the customer experience is increasingly the new battleground.

  • We know that customers tend to repeat shop at places where both the self and assisted service is efficient and knowledgeable.
  • We know there is an expectation that they’ll be able to use mobile, desktop, voice channels—often all of them in the course of a transaction.
  • And we know that making them repeat information over and over is a black mark against the perceived experience.

Big companies can and are dedicating investments and resources to digital strategies focused on an elevated customer experience that checks all items on the list above. But if you’re a midsize business, is it even possible to break through the bulwark of expectations and large enterprise investments, and stand out from the crowd on customer experience alone?

At Avaya, we strongly believe the answer is a resounding YES! We are well aware that what goes on behind the scenes to coordinate the customer experience can be dauntingly complex. The latest release of Avaya IP Office Contact Center takes into account midsize businesses’ needs and requirements for simplicity and affordability, and the desire to deliver a top-notch customer experience.

Tips for Creating an Outstanding Customer Experience

Midsize businesses can ensure their customer experience sets them up for the kind of preferred vendor relationships that lead to profitability, growth, and long term customer loyalty.

  • Integrate Multichannel Customer Contact into Your Strategy

    An overwhelming majority of customers expect organizations to offer different channels to meet their needs, and make it easy to do so (Marcus Hickman, The Autonomous Customer 2015). Avaya IP Office Contact Center enables a midsize business to offer web chat, email and voice as an integrated, multichannel customer interaction strategy.

  • Drive an Efficient Experience with Skills-Based Routing
    It doesn’t help to offer multiple channels if the channels are kept separate within the company. For example, web chat is a great way to capture the customer while they’re in the evaluation stage on a website and turn them into a buyer. But if the channel only goes to those handling web chat and not the best agent for the customer needs, you may end up with someone who’s more frustrated than satisfied.Avaya IP Office Contact Center can help companies optimize their multichannel strategy, providing voice, email and web chat and enabling skills-based routing that can get customer inquiries to agents who are best qualified to handle them, including choice of channel, expertise, and past experience with a particular inquiry or customer. This can create a much more efficient experience by increasing first contact resolutions, reducing interaction handling times, reducing or eliminating transfers to other agents, and reducing callbacks.
  • Drive More Efficiency by Letting Customers Serve Themselves

    The preference to use self service is on the rise, and can be a money saver for the company and a time saver for the customer. For those that call in, an interactive voice response (IVR) can greet and direct callers, allowing them to use speech recognition or their touch tone keypad to get answers to common questions. This may quickly resolve issues without involving live assistance, or if needed, quickly get the customer to the right agent.

  • Narrow the Gap by Using Agent Downtime More Efficiently

    Undoubtedly, there are times when incoming interactions are slow. This is a perfect opportunity to automatically start outbound or proactive marketing campaigns and fill in the gaps between peak times and seasons. With Avaya IP Office Contact Center agents can use predefined scripts during outbound call campaigns to help increase sales revenue and upsell opportunities, to reduce accounts receivable backlog, or generate sales appointments for field sales.

  • Make Faster Connections: Link Your Customer Engagement Platform to Your CRM System

    Your CRM system can be a tremendous boost to contact center agent productivity by simply linking one platform to another. Now, agents don’t need to search for customer details or create activity records—it’s all in one place. From here they can click to dial or email from customer records, greet customers by name, and quickly access relevant information for more personalized, well informed customer interactions.

  • Look Back to Go Forward: Measure to Identify and Pursue Improvement Opportunities

    Companies need to determine what success looks like to understand if they’re on the right path. For the contact center, KPIs should be outlined by an agreement on what’s important to the business. Metrics such as new customer acquisitions, new and repeat sales, debt collected, or sales appointments made can be good starting places from which you establish a benchmark to chart future progress. Contact centers may also want to measure some of the more traditional indicators such as number of interactions handled, number of first contact resolutions, wait time, etc. And here’s a strong tip: Tout your customer experience metric successes to demonstrate the positive impact your contact center is having on the overall business.

If you’re an Avaya IP Office company and not already using IP Office Contact Center, make a New Year’s resolution to check out all it can do for you to make the next peak season one that breaks records—not backs.