3 Ways to Inspire More Collaboration at Your Company

Ah, collaboration. That term can mean very different things depending on a person’s previous experiences.

For some, the memory of a professor-mandated group project in college brings to mind a lopsided affair, with a vocal group leader taking the credit, while a few workhorses did the real heavy lifting (and there was always that one guy who would just put his name on the project and do nothing).

In my case, I usually put all the elements together and presented it. Then again, I’m a talker and extrovert.

I’ve also had some good collaboration experiences, from my social services background. The agency I worked at truly had collaboration down properly. We had monthly meetings with the entire department, where we invited ideas and solved problems while examining case studies over juice, bagels and cream cheese.

Those collaborative experiences really elevated what could have been a top-down, drab meeting, into an opportunity to get around bottlenecks and gain valuable insights that might have been missed otherwise. Our core values were on display, and we were better able to serve our clients.

With big companies, the impulse to put on blinders and stick to your basic responsibilities can be strong.

It doesn’t have to be that way, and each person may have a piece of the puzzle a company is trying to solve in their metaphorical pocket. The key is good communication.

Related article: Survey: Two-Thirds of Millennials Hate their Company’s Technology [Slides]

Let’s look at three steps to help drive collaboration in your company:

#1: Look within

Brilliance can come from anywhere, so find the innovators within your company.

“Ask for ideas from your employees,” says Maria Pinelli, Americas Director for Strategic Growth Markets at Ernst & Young. “They have their fingers on the pulse of the marketplace. Encourage them to contribute to the innovation dialogue.”

Did you know Band-Aids were invented by a guy whose wife frequently cut herself while cooking? Earle Dickinson just happened to work at Johnson & Johnson. His innovation was a hit after he pitched it to his boss. Dickinson eventually became Vice President of the company.

Others who held key positions at huge companies also worked their way up from humble beginnings. Sidney Weinberg, CEO of Goldman Sachs for 39 years, started as a janitor, while Ursula Burns, once an intern, rose to become the Chairman and CEO of Xerox. With the right environment and opportunities, others could copy that!

#2: Collaborate effectively

Hold regular forums and dialogues and maintain a positive atmosphere, where creativity is encouraged and contributions are rewarded.

“Every team member is a knowledge worker in the information age,” says Evan Rosen, Executive Director of the Culture of Collaboration Institute. “Everybody has something to contribute in making decisions and improving processes, products, and services.”

Hershey, Shell, GE, Dell, Samsung, Starbucks and many others hold regular “open innovation” seminars for employees, and with good reason: Companies with highly engaged workers can grow revenue two-and-a-half times greater than those with low engagement.

#3: Use collaboration tools

For the best results, go beyond email. Enable your employees to be productive and innovative by providing real-time tools like video and mobile collaboration. Companies using collaboration software see 25 percent improvements in productivity, and overall, 90 percent of businesses that use social technologies report benefits to their business.

“UC (unified communications) can create incredible value when the organizational culture and structure encourage team members to engage one another, make decisions together, and improve processes, products, and services in concert,” says Rosen.

A big part of effectiveness in that area comes down to focus, and the time spent on simply processing communications across various methods can pile up quickly.

According to data from International Data Corporation, employees spend 28 percent of their day with email, more than any other workplace activity. Making matter worse, 72 percent of email is spam, although thanks to increasingly-effective filters, less of that clogs your inbox now than a decade ago.

Communication in the workplace is often largely nonverbal, with instant messaging, texts and email making up 65 percent of the interaction between colleagues. Emoticons, anyone?

Then there’s the cloud, which can also be a powerful tool for collaboration. Ninety-three percent of C-level executives agree that cloud-based collaboration stimulates innovation.

If companies can foster healthy communication practices, utilize the evolving tools for collaboration and inspire their employees to innovate, who knows what the Next Big Thing will be?

Visit Avaya’s Innovations magazine to learn more about how collaboration can help your business.

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Younified Communications—it Really is All About YOU!

One of my favorite things about working for Avaya is that we’re marketing the same collaboration tools we use to do our jobs. Best of all, we have access to beta versions of our solutions, providing R&D teams with first-hand unedited feedback. Yep, we are drinking our own champagne!

Based on my interactions with customers across the world, I know that many of you work just like we do. Meeting after meeting, virtual, mobile and in-person. It’s not just about the quantity of meetings we all participate in, but the quality of our experience to drive productivity and engagement. As you know, there are many different types of meetings. Let me give you a few examples just from my last week:

  • A group text chat with a few colleagues—getting a quick answer in a sidebar or multi-tasking activity
  • A one-on-one video meeting to review a spreadsheet with one of my staff members
  • A team meeting over desktop or mobile video where we collaborated about an upcoming quarterly plan—many IMs were going on behind the scenes that aligned with meeting topic discussions
  • Remote participation in a customer executive briefing, where the customer’s team was using a video room system in HD
  • A global all-employee meeting broadcast to every person in the company—that’s thousands of people across the world
  • A sales webinar to several hundred participants where we shared a presentation and responded to questions via integrated chat
  • A detailed technical training session on a product with full application sharing for a demonstration of the new user interface
  • Last but not least, a quick impromptu meeting on the phone with one of my team members

Historically, these different meeting types were hosted on multiple different systems or services. This required users to learn different interfaces, which required different logins, passwords, technical requirements, and delayed starts. At times, major compromises resulted based on the meeting scale required, bringing everyone’s level down to the lowest common denominator. The result? The least engaging experience for the audience, and therefore the lowest amount of attention and engagement, and consequently sub-optimal productivity.

Sound familiar? Do you have one solution for IM, another for telephony, perhaps a web conferencing service, a separate audio conferencing solution, another solution for room video conferencing and yet something else for large scale events? All of which fit under the term “unified” communications, but how much of it provides YOU with an engaging and collaborative experience?

A Single, Truly Unified Solution

While the vision of Unified Communications was to merge methods and tools and simplify access, vendors today struggle to fully consolidate all of the communication application infrastructure and cloud-based services into a single platform—at least until now. The Avaya Equinox™ Experience, announced at GITEX in October, is our new platform for business communications, and fulfills the long-sought promise of UC. It is finally all about YOU! One of the key capabilities of Avaya Equinox is that it supports all the different modes of meetings, conferencing and collaboration in one platform. That’s right—one tool that really does it all. There is robust mobility so it works wherever you have a network connection, high scale audio conferencing, extensive web collaboration, multi-media messaging, rich multi-vendor HD video, even event streaming to 100,000 users—and that’s just for starters.

As you would expect, there are many benefits of one platform covering all UC use cases and requirements versus separate platforms or services for messaging, telephony, audio, web, video, and event conferencing. For users, one login and one easy-to-learn solution. For IT, one solution to support with one set of statistics, single provisioning, and a smaller footprint with higher efficiency and lower costs.

I like to call Avaya Equinox the “uber” all calling-conferencing-collaboration solution, where Avaya puts the YOU in unified. But check out Avaya Equinox for yourself at this First Look video.

How many different communication and conferencing applications do you use? Tell me about your experiences—send a note to innovations@avaya.com.

The Value of Enterprise Mobility—Spread the Love

In a recent blog, I mentioned my sister-in-law’s frustration at not being able to use her smart phone for work purposes and how many businesses are struggling with the mindset change required for real digital transformation. That’s not to say that there aren’t valid business concerns about bring-your-own-device (BYOD) and mobility generally. Failure to secure mobile telephony and collaboration can open enterprises to significant risks.

A good example of those concerns came up at a recent conference while talking to an Avaya customer about BYOD. The customer’s perspective was that companies should just let their employees use personal mobile devices, with no need for an enterprise-grade software client to tie the device to the company network, databases, apps or governance. (Enterprise grade in this context means having call logs, directories, presence capabilities and access to enterprise collaboration tools like video and web conferencing, no matter where or how you work, or on what.) The approach of not having such a software client would fulfill employees’ desire to use their own phones, as well as the familiar tools and apps on them, without the need for the comprehensive security required by an integrated BYOD strategy.

We explained that just an hour earlier another Avaya customer had approached with a concerning story:

The customer’s company allowed its salespeople to use their personal cell phones without connecting directly to the company network. The problem: when one sales person recently left the company, all of the intellectual property of the company (contacts, pipeline information) went with them. Our customer wanted to know how to solve for this.

Avaya enterprise-grade solutions for mobile devices directly address the concerns that customers and others often express: a significant amount of flexibility for employees, security and privacy for everyone involved, and a measure of control over processes, policies, and data. Avaya mobility solutions are open, so they are adaptable to different devices and platforms. They capture important information that can lead to faster, more informed decisions and, ultimately, better outcomes. In short, they enable companies to operate at the speed of their customers.

The point is consumers and employees today are increasingly mobile. Gartner predicts that 80% of key business processes will include exchange of real-time information involving mobile workers. Not being able to use employee-owned devices slows business down. So the business case for mobility solutions—the flexibility they offer customers and employees, the improved outcomes, and the support of intelligent business response and decision-making—points toward value that outweighs the risks. Enterprise-grade mobile communications solutions have reached a level of both maturity and sophistication that they can now meet the needs of all stakeholders in the employer/employee/consumer equation. Everyone can share the love.

How is your organization addressing mobility? I’d love to hear from you.

Also, be sure to check us out at GITEX Technology Week 2016 where we will showcase our latest innovations designed to enable companies to meet customer and employee expectations with true multi-touch communication capabilities.

 

Avaya and IAUG: Better Together at 2017’s Avaya ENGAGE Event

Victor Bohnert Victor Bohnert is the Executive Director of the International Avaya Users Group. He has nearly 20 years of experience in building and managing customer communities in the tech sector and has led several organizational turnarounds and mergers. Before joining IAUG, he was Executive Director of the International Nortel Networks Users Association, and helped guide three independent groups through the merger that resulted in IAUG.

 

The idea of collaboration is much more than a term used to describe the latest communication strategy. It describes the interdependencies of individuals or groups of individuals working together to achieve success … it means 1+1=3.

Collaboration is at the core of IAUG’s mission. We bring together our members in order to give them access to the collective knowledge and experience of the WHOLE Avaya ecosystem—customers, partners, and Avaya experts. This gives those that are active in our community a competitive advantage.

More than a mission, this is a strategy that permeates all that we do. To that end, I am excited about the recent alignment between IAUG’s flagship customer event, Avaya ENGAGEsm, and Avaya’s global corporate event strategy. IAUG has been working closely with Avaya over the past several months to increase the value of Avaya ENGAGE, but also extend the relevance of the event beyond just Avaya customers and partners.

Beginning in 2017, Avaya and IAUG will come together to host their first truly joint event. Avaya ENGAGE will still focus on driving value to Avaya customers and partners. But with other Avaya events coming together under the Avaya ENGAGE banner, customers, partners, analysts and other industry experts will have unparalleled access to industry knowledge and expertise—and of course more opportunities to network with each other.

Additionally, the event will be held in February, earlier in the year than past events—making Avaya ENGAGE 2017 not only one of the largest industry events, but one of the year’s first. Product releases and industry projections will help our members get a jump on the year.

This collaboration is more than an event. It signals the deepening relationship between IAUG and Avaya. Still separate organizations, but strategically aligned at all levels to ensure the greatest return.

Collaboration is just the process … Avaya ENGAGE is the outcome.